Inquiry and Order Letter
Definition of Inquiry
letter
A
letter of request, also known as a letter or letters of interesting candidates,
will be sent to the companies. Letter of request is a letter from a prospective
buyer to the seller requesting information about the products offered. With the
offer of the seller will potential buyers will know the price, and the sale and
purchase, and a description of the goods or services to be purchased. This is
the purpose of the prospective buyer a written request to the seller.
When
a prospective buyer has to know the condition of the goods / services following
the price and terms of sale and purchase, of course he did not need to ask for
a quote from the seller. Letter of inquiry required in formal trade demand
formal procedures in writing. Letter of inquiry is often an early stage of the
business transactions. Through a letter of inquiry to ask a potential buyer or
to request information about the goods or services to be purchased. In
reaction, the seller explained the things he wanted to know the buyer, the
buyer did finally order and business transactions as the top buying and selling
process.
In
the letter of demand for the goods usually offer prospective buyers ask:
- Name and type of goods.
- Special characteristics (specifications) of goods, namely, the type, size, quality, capacity and others.
- Unit price.
- Pieces.
- Method of payment.
- Means of delivery and
- Ease that may be obtained by the buyer, such as guarantees and other.
In
demand service offerings, potential buyers can also request a price list
(according to the level of services to be provided). Usually all been included
in the prospectus which has been prepared by the company selling services.
Inquiry
should not only be submitted to one seller, but to some sellers. This step was
taken so that the price list and the information collected will be compared
with each other to determine which one best suit your desires and financial
ability of prospective buyers.
Definition of Order
Letter
An
Order Letter is the one that is written by the person/company placing the
request of purchase from another company. This letter comes into action only when
a detailed study of the desired product has been done in the market and based
on promised service, quality and price of the product, a decision for a
purchase has been made.
An
Order Letter should be drafted very carefully as it needs to pen down all the
terms and conditions of the purchase for the benefit of both involved parties.
It should have details such as product specifications, quantities, price agreed
upon, delivery date, late delivery clauses, etc. It should be addressed to the
person responsible for the execution of the order with a copy to the head of
department. Since it is totally an official letter it should be typed.
DO
AND DON’T OF ORDER LETTER
- An Order Letter should be addressed to the person responsible for executing the order.
- It should include all the terms and conditions agreed upon by both involved parties.
- Since it is purely an official letter it should be typed out.
- There is no need to use too many adjectives in the letter since it is purely for an order being placed.
- The letter should have all relevant details related to the order, for example, quantity, price and other terms and conditions.
Sumber:
Komentar
Posting Komentar